Backoffice Privacy Policy
Effective date: July 17, 2026
This Privacy Policy describes how Boulder Creek Golf Club (“Club,” “we,” “us,” or “our”) handles information in connection with the employee backoffice at https://backoffice.bigbasincountry.club (the “Service”).
1. Scope — employees only
The Service is an internal tool for Club staff. Access is limited to users who authenticate with a Google account using an @bouldercreekgolf.com email address. This Policy covers privacy practices for that employee Service. It is not a consumer privacy notice for the public club website, tee times, or member apps, except where the Service processes customer data as described below.
2. Information we collect
Account and sign-in
When you sign in with Google, we receive information such as your name, email address, and profile image (if provided by Google), and we create or update an internal backoffice user record for access control.
Usage and security
We may log sign-in events, permission checks, API requests, and similar operational logs needed to run and secure the Service.
Business data you enter or view
Depending on your role, the Service may store or display Club business information, including customer profiles, reservations, orders, inventory, employee roster details you are authorized to see, marketing content, and related operational records.
3. How we use information
We use information in the Service to:
- Authenticate eligible employees and enforce role-based access
- Operate Club business functions (operations, hospitality, POS, inventory, reporting, communications, and related tools)
- Maintain security, audit trails, and troubleshooting
- Comply with legal obligations and Club policies
4. Sharing
We do not sell employee or customer personal information. We may share information with:
- Service providers that host or support the Service (for example cloud hosting, email delivery, payment processors, and authentication providers), under appropriate agreements
- Other authorized Club staff with a need to know
- Authorities when required by law or to protect the Club’s rights and safety
5. Customer and member data
If your role includes access to customer or member information, that data is Club business data. Use it only for authorized work, keep it confidential, and follow Club instructions for retention and disclosure.
6. Retention
We retain account, log, and business records for as long as needed for operations, security, legal compliance, and Club record-keeping policies. When access ends, your login is disabled; underlying business records may remain as Club records.
7. Security
We use administrative, technical, and physical safeguards appropriate for an internal business system, including Google sign-in and role-based permissions. No method of transmission or storage is completely secure.
8. Your choices
As an employee user, you may update certain profile information through Google or by contacting an administrator. For access, correction, or questions about personal information in Club systems, contact your manager or events@bouldercreekgolf.com.
9. Children’s privacy
The Service is not directed to children and is not intended for anyone under 18.
10. Changes
We may update this Policy from time to time. The effective date above will change when we do. Continued use of the Service after an update means you acknowledge the revised Policy.
11. Contact
Privacy questions about the employee backoffice: events@bouldercreekgolf.com.
Club mailing address and phone are available on https://bouldercreekgolf.com.